How often have you been asked to sign, approve, or acknowledge receipt of something?
Now think about how many times you have asked the same of someone else.
It can be a pain to keep exchanging documents with others, printing, signing, scanning and returning. What if they don’t have email? What if they are on long-term leave from work with no access to their work email? With unreliable postal service and rising postage costs, how else are you going to turn around these documents? When faced with multiple documents needing action from you, you reach for that pen only to find the last visitor to your desk just “borrowed” it!
The use of digital document approval offers numerous benefits and significantly enhances the efficiency and convenience of document management processes.
We would like to introduce you to Digital Document Approval from SSLPost.
By incorporating digital document approval into your workflow, you can experience the following advantages:
- Time and Cost Savings: Digital document approval eliminates the need for physical paperwork, printing, scanning, and mailing, resulting in significant time and cost savings. Instead of waiting for documents to be physically delivered, signed, and returned, the entire process can be completed electronically, accelerating turnaround times and reducing expenses associated with printing, postage, and storage.
- Enhanced Accessibility: With digital document approval, individuals can access and review documents from anywhere, at any time, as long as they have an internet connection. This accessibility is particularly beneficial when dealing with remote employees, travelling professionals, or individuals on leave who may not have access to a printer or scanner.
- Streamlined Collaboration: Digital document approval facilitates seamless collaboration between multiple parties involved in the approval process. Rather than passing physical documents back and forth, individuals can access and review the same digital document simultaneously, eliminating delays and improving overall communication and productivity.
- Improved Tracking and Audit Trail: Digital document approval systems often provide robust tracking capabilities, allowing you to monitor the progress of each document and view its status in real-time. Additionally, these systems maintain a comprehensive audit trail that logs every action taken, providing a transparent and reliable record of approvals and rejections, which can be valuable for compliance and legal purposes.
- Data Security and Integrity: By utilising secure employee portals or dedicated digital approval platforms, digital document approval ensures the confidentiality and integrity of sensitive information. Encryption, authentication, and access controls protect documents from unauthorised access, reducing the risk of data breaches or document tampering. The only person that can view and approve the document, is the person with the secure portal.
- Efficient Communication: Digital document approval systems often include built-in messaging features that allow users to communicate directly within the platform. This feature eliminates the need for external email or messaging services and promotes quick and efficient communication between document creators and approvers, resolving queries or issues promptly.
Book a 30 minute demonstration with us today and learn more about the benefits of digital document approval.